Overview
Sr. Administrative Coordinator Jobs in Baltimore, MD at Johns Hopkins University
Full Job Description
We are seeking aSr. Administrative Coordinatorwho will provide administrative support for the Palliative Medicine program at Johns Hopkins Hospital. This individual will function as the fellowship coordinator for the Hospice and Palliative Medicine (HPM) Fellowship within the Section. This includes direct support of the Medical Director at Johns Hopkins Hospital and the Director of Palliative Medicine at Johns Hopkins Health System. This person shall maintain a high degree of confidentiality and professionalism, comfortably taking initiative and exercising independent judgment to resolve issues. The Sr. Administrative Coordinator will work closely with the Medical Director, Director of the HPM Fellowship, and report directly to the Project Administrator of the Section of Palliative Medicine within General Internal Medicine.
Specific Duties & Responsibilities
Fellowship (60%)
The Palliative Fellowship Coordinator supports and manages the Hospice & Palliative Medicine Fellowship, working closely with the Fellowship Program Director and Associate Directors.
The Fellowship Coordinator is responsible for organizing and implementing all activities involved with budget, scheduling, recruitment, credentialing, and orientation for each fellowship cycle.
This role coordinates all processes and acts as primary liaison with external sites and supervising agencies including the Accreditation Council for Graduate Medical Education (ACGME), National Resident Matching Program (NRMP), as well as prospective applicants to the program.
Primary coordinator with 10 accrediting bodies for fellowship programs.
It is also important within this role to maintain awareness of national training trends and policies, incorporating those updates as they develop.
Program Administration
Coordinates and administers training programs for postdoctoral fellows in HPM.
Training program liaison with ECFMG for credentialing of foreign medical graduates.
Plans and conducts orientation program for new fellows.
Updates fellowship materials on SharePoint website.
Maintains records in New Innovations, ensuring that all documentation is accounted for, and schedule is routinely updated and accurate.
Advises fellows regarding program and university policies, deadlines, etc.
Manages confidential and critical materials, issues, communications and keeps leadership team apprised of important issues related to the program and trainees.
Credentialing/Appointments
Completes annual appointment sheets for the office of Postdoctoral Programs.
Credentials incoming faculty/fellows for JHH privileges and JHU appointments.
Arranges systems-based training and access (e.g., Epic) for fellows.
Interface with fellows and provide credentialing materials.
Ensure fellows have completed credentialing.
Liaison with JHH/JHSOM credentialing.
Regulatory/Compliance
Processes license applications and other training verification forms for current and past fellows.
Provides information to Fellows regarding HIPAA compliance training modules and monitors compliance.
Visa Applications
Communicates School of Medicine and INS policy to faculty, fellows and staff members regarding visa policies and issues that apply to fellows.
Coordinates with GME and Credentialing office to supply necessary documentation for fellows that need visas.
Program Recruitment
Participates in recruitment process; writes/…
Title: Sr. Administrative Coordinator
Company: Johns Hopkins University
Location: Baltimore, MD
Category:
