Overview
Medical Records/Business Office Assistant Jobs in Bellingham, WA at Hyatt Family Facilities
Medical Records is responsible for the overall management of payroll including the onboarding and orientation of new hires, employee records, medical records, and accounts payable. Medical records assist with accounts receivable, and business office duties as assigned.
Job Requirements
High school diploma or general education degree (GED) preferred or previous experience relevant to the position and with the skills to successfully fulfill the job requirements.
Excellent interpersonal, written, and verbal communication skills are essential. Organizational skills to effectively meet competing priorities.
Must be able to express self adequately in written and oral communication and to communicate effectively in an interdisciplinary care setting with residents, families, staff members, representatives of community and government agencies.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percentage.
Coding is a plus
Job Duties and Responsibilities
Payroll/Time Clock
Assure each employee is set up with proper fingerprint in the time clock system
Assure any changes to employee deductions are sent to central office for set up in Paycom
Implement and monitor missed punch system with proper Department Approval
Assure all bonuses are correctly entered in Paycom
Assure PTO is correctly recorded
Review daily punch report and missed punch report and assure corrections are made prior to 10am each day
Employee Records/New Hires
Job positing
Monitoring, printing application and scheduling interviews as needed
Working with the Administrator on the posting of open positions
Responsible for completion of Hire Packets Assist managers with reference checks as needed
Assure required documents are in the employee file completed and in compliance.
Ensure Administrator has reviewed and signed off all new hire packets
Coordinate and prep new hire orientation
Send all new hire information to Central Office for payroll setup
Completion of Background Checks and OBRA as required for new hires and annually Setting up ALF finger printing for new hires if necessary
Working with the Administrators on suitability reviews if necessary
Completion of License review for new hires and annually Communicating with the Administrator if issues with new hire and current employee licenses
Complete the monthly audit to ensure that the facility is in compliance for licenses, Background, CPR, OBRA, competencies, and training
Evaluations – prep and send to managers 30 days prior to due date
Ensure employee filing is current
Training record/Employee Events
Coordinating the electronic training modules to include assigning usernames and password.
Ensuring training is assigned to departments monthly
Printing out monthly reports for education compliance for Managers.
Assist in setting up HCA training for the caregivers for Assisted Living
Employee Functions
Assist with monthly All Staff meeting
Prep and send out birthday, anniversary, and new hire cards
Workers Comp
Coordinating with Administrator and provider on new and outstanding claims
Ensure OSHA Logs are current and posted yearly as required by law
Accounts Payable
Assure vendor invoices are properly entered into PCC after each invoice is properly approved
Assure invoices are coded to the correct G/L account
Assure invoices are entered with the correct invoice date, invoice number, due date and amount owed
Work with Corporate to setup new vendors and manage vendor listing
Assure invoices are entered into PCC within 7 days of receipt at the facility
Assure all invoices for an accounting month are entered by the 10th of the following month
Answer vendor questions related to payment timeliness and accuracy
Checks will be cut from the Central Office
Accounts Receivable
Assist with accounts receivable as assigned
Central Supply
Ordering supplies as needed
Inventory on stocked supplies
Distribute supplies as needed
Medical Records
Responsible for auditing and thinning all medical charts.
Closes and files discharged resident medical charts. Reviews charts of discharged residents for deficient information and ensures compliance for correction of deficient documentation.
Files resident medical information in the resident chart in a chronological way. Assures that each section of the resident’s record is maintained in a net, organized and readable format.
Ensures that Physician’s orders, telephone orders and other records requiring signatures are received and filed within the required time frame.
Maintains effective communication with others, both inside and outside the department, to give or obtain needed information
Ensures that all residents are seen by their physicians, and routine lab work is completed and filed in the required time frames.
Assist in Medicare billing procedures.
Assures personal and staff compliance to all State and Federal regulations including The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
Assures personal and staff compliance to Residents’ Rights.
Works with and assists the Director of Nurses and Administrator as needed.
Develop and maintain a good working rapport with inter-department personnel as well as other departments within the facility.
Perform miscellaneous duties and assists business office personnel as required/directed.
Attend and participate in workshops, seminars, etc., as approved
Follows all submission procedures in accordance with CMS for MDS submissions.
Other related duties and responsibilities may become necessary to assure that the needs of the facility are met.
Set up transportation for residents medical/social outing
Make appointment packets for residents medical appointments
Submit Whatcom Transit Applications for new Admits
Qualifications:
Health care experience preferred.
Must be at least 18 years old.
Must have knowledge of computing systems, operating and troubleshooting.
Be familiar with state and federal laws pertaining to Nursing Home guidelines for maintaining records.
Have knowledge of business office
Title: Medical Records/Business Office Assistant
Company: Hyatt Family Facilities
Location: Bellingham, WA
